North Reading High School is seeking a full time Administrative Assistant to provide Principal, Main Office, and school-wide support. This position is five (5) days per week (Monday through Friday), approximately 40 hours/week, and 52 weeks/year. 

 

North Reading Public Schools (NRPS) is actively looking to build a diverse workforce to ensure all students feel welcome, safe, and valued for who they are and supported to reach their potential.

 

Essential duties

• Serve as the primary receptionist for High School Main Office
• Assist in the efficient operation of the High School Main Office
• Serve as primary support for building Principal
• • maintain Principal's calendar 
  • assist with annual budget process
  • support maintenance and filing with district offices of personnel items
  • coordinate timesheets for review and approval
  • proofread materials as requested
  • general secretarial support
• Support daily attendance recording and data management
• • recording/data entry for daily student attendance
  • recording/data entry for student discipline related to attendance; i.e. daily detention roster
  • track student dismissals, change of dismissals, and release of students
  • assist school administration in scheduling student/parent/guardian meetings 
  • assist in monitoring/recording data for daily faculty attendance
  • assist in planning teacher coverage and duties as needed (absences and meetings)
• Execute all order and inventory needs for all High School departments using MUNIS. This includes, but is not limited to:
• • developing, submitting, and organizing purchase orders
  • ordering general supplies, books, laptops, software, furniture, etc.
  • keeping an inventory of all supplies upon delivery
  • working with Principal regarding spending from department accounts
  • ordering from Amazon.com 
• Assist with the integrity of student and faculty information management including:
• • entering initial and updated information into the database (Rediker)
  • information includes home addresses, home and cell phone numbers, emergency contact numbers, and e-mail addresses, etc.
  • mailing student documents, letters, and other correspondence as needed
  • tracking and collecting payment for all extra-curricular activities
  • collecting all emergency, consent, and agreement information/registrations for all students
  • collecting and organizing all faculty forms
• Collaborate with District offices such as Business Office and Student Services
• Assist in all equipment (photocopier, mail machine, etc.) throughout building, including ordering supplies and making service calls as needed
• Manage school's parking permit system in collaboration with administration
• Assist school administration in preparing for school-wide events including, but not limited to,:
• • graduation
  • parent-teacher conferences
  • student recognition night
  • field trips
  • MCAS, PSAT, SAT, and AP testing
  • first and last day of school 
• Support building and community communication including, but not limited to,:
• • conduct morning announcements 
  • prepare and send daily emails as coordinated by building administration
  • intercom announcements as necessary
  • answer telephone and forward calls 
  • provide general information to all callers and visitors, and identifying when support is needed to provide accurate information
  • prepare correspondences, major mailings, newsletters, brochures, notices, and a variety of materials for distribution to students, staff, and parents/guardians 
  • manage messaging through Messages XR
  • maintain school’s calendar of events
  • maintain staff directory on website
  • prepare student handbook in collaboration with building administrators
  • draft Program of Studies 
  • prepare Annual Report for the high school in collaboration with building administrators
• Serve as the liaison for outside vendors, school sponsored groups, and visitors
• Develop and submit reports as needed to payroll, accounts payable, student services, building administration, etc.
• Distribute mail
• Coordinate CORI checks on all volunteers, interns, and outside subcontractors
• Processes work permits for Town of North Reading youth as requested
• Perform additional duties at the discretion of the Administrator, Building Principal, and/or Direct Supervisor

Requirements

• High school diploma or GED
• Excellent organizational, interpersonal, and time-management skills
• Strong public relations skills
• Professional demeanor with strong attention to detail and discretion in handling confidential information
• Knowledge and expertise in word processing applications, database, spreadsheet, and Google-based/Microsoft Word applications
• 1-3 years relevant experience, ideally as an office Administrative Assistant or in a school setting
• Experience with school/district management software such as Rediker, MUNIS, Frontline, etc. preferred
• Ability to complete tasks with minimal supervision
• Ability to perform multiple tasks and manage time efficiently in a busy environment
• Excellent written and verbal communication skills
• Citizenship, residency, or work visa 

Additional benefits as outlined in the North Reading Administrative Assistants' Association contract. Annualized pay and paid time off will be prorated to start date. 

 

The North Reading Public Schools (NRPS) provides a safe, inclusive, and supportive learning environment where students develop both their social-emotional and academic skills and abilities through an exploration of a wide range of content areas, the arts, athletics, and extra-curricular opportunities. With a dedication to excellence, service, and life-long learning our students will engage collaboratively, think critically, embrace diversity, and value equity in order to become productive global citizens.

 

NRPS is actively looking to build a diverse workforce to ensure all students feel welcome, safe, and valued for who they are and supported to reach their potential. Candidates with different perspectives and experiences are strongly encouraged to apply to grow our school community and help students feel personally connected to their learning experiences and feel represented inside and outside of the classroom ensuring a sense of belonging.

 

North Reading Public Schools does not discriminate on the basis of race, color, national origin age, sex, gender identity, disability, religion, or sexual orientation, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the District's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Human Resources Administrator.